Thank You and Follow-ups

The Importance of Follow-up Communication

Employers—in any kind of labor market—are not going to be banging down your door looking for you. You need to follow-up on your contact with employers—either by phone or by mail, depending on the circumstances. Be sure to follow-up on ALL resumes that you send to employers. This will separate you from the competition and help you glean more information about the hiring process.

If the job posting does not have a contact number, don't stop there. Look up the company on the web and use the contact information provided. When you call, ask to speak to the person in charge of the particular job opening. You will most likely be directed to Human Resources, but don't stop there. Ask Questions. Find out who you would report to and contact them via phone (preferably) or email.

Sample Phone Call

Hello. This is [your name] and I'm calling to follow-up with _______, he/she is expecting my call.

Hello Mr./Ms. ___________, this is [your name] . I’m a recent graduate of Temple University majoring in ______________ and I'm calling to follow up on the _____________ position. I submitted a resume on ___ date and I'm calling to see if you received it? I'm very interested in the position. Would it be possible to set up an interview to further discuss how my background would be an excellent match for your organization?

(If yes…)Excellent, when is a good time for you?
(If no…)When do you plan on making a decision on who to interview? I'm very interested in working for ______ and I appreciate your consideration. Thank you for your time.

Sample Message

When you leave a message, mention the job posting and tailor your 30 second spot to the position.

Hello. My name is ________. I’m a recent graduate of Temple University majoring in ______________ and I'm calling to follow up on the _____________ position. I submitted a resume on ___ date and I'm calling to see if you received it? My background in ______ seems to match your requirements very well. I have a strong knowledge of _____ and an interest in _________. I have always been drawn to ________, which is why I’m so enthusiastic to speak with you about the ___________ position at _______________. Please contact me at your number at your earliest convenience. Thank you for your time and consideration.

Source: CollegeRecruiter.com

Sample Informational Interview Follow-Up:

Ms. Jennifer Smith
Director of Development
Shermer Community Enrichment Center
12 Smith Street
Philadelphia, PA 19104

Dear Ms. Smith:

I enjoyed talking with you today, regarding my interest in working in a nonprofit organization. I greatly appreciate your taking time out of your busy schedule to speak with me.

Your reflections on your experiences in working in the field of sustainable development brought to life everything I have been reading about careers in the public sector. It was also gratifying to learn that working in a nonprofit is one of the best ways to develop a broad range of skills that prepare one for any number of subsequent career paths.

I will certainly follow up with the two contacts you gave me, and I will keep you informed of my progress as my search proceeds. Thank you again for so generously sharing your time with me. Our conversation was both informative and encouraging.

Sincerely,

Temple Templeton (signature)

Temple Templeton

Sample Job Interview Thank You Note:

Mr. Archie Weatherby

California Investments, Inc.
25 Sacramento Street
San Francisco, CA 94102

Dear Mr. Weatherby:

Thank you for taking the time to discuss the insurance broker position at California Investments, Inc., with me. After meeting with you and observing the company's operations, I am further convinced that my background and skills coincide well with your needs.

I really appreciate that you took so much time to acquaint me with the company. It is no wonder that California Investments retains its employees for so long. I feel I could learn a great deal from you and would certainly enjoy working with you.

In addition to my qualifications and experience, I will bring excellent work habits and judgment to this position. With the countless demands on your time, I am sure that you require people who can be trusted to carry out their responsibilities with minimal supervision.

I look forward to hearing from you concerning your hiring decision. Again, thank you for your time and consideration.

Sincerely,

Wise Owl (signature)

Wise Owl

Sample Career Fair Thank You Note:

Ms. Jennifer Smith
Director of Development
Shermer Community Enrichment Center
12 Smith Street
Philadelphia, PA 19104

Dear Ms. Smith:

I enjoyed talking with you today at the Temple University Career Fair. I certainly appreciate your time and attention in the midst of talking with so many students. You were extremely thorough in explaining Aerial's customer service and marketing trainee program. Now that I have a better idea of what the position entails, I am even more sure that I would be an asset to your team and to Aerial.

My solid education as a Psychology major student at Temple and the fact that I have worked my way through college proves that I have a strong work ethic and determination, two qualities you said were important for being successful at Aerial.

Thank you again for your time and consideration.

Sincerely

Temple Templeton (signature)

Temple Templeton

Career Center

Thank You and Follow-ups

The Importance of Follow-up Communication

Go back to Students More in Fly

Career Center

The Importance of Follow-up Communication

Go back to StudentsMore in Fly

Go back to Students More in Fly